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Microsoft Outlook: Manage another person’s mail and calendar items


When you have to manage or access your manager’s email or calendar or… if you are the manager and you need your assistant to access your mail and calendar, there is a two step process. First, the manager must add the assistant as a delegate. Second, the assistant must then open the manager’s mail box or calendar from within Outlook. The instructions for setting this up are a little bit different depending on what version of Outlook you’re using. Hopefully, pulling all the Office.com links here in one handy dandy list will benefit you.

Outlook 2010

Outlook 2007

Outlook 2003

Question for the community

How to set the delegate option so that only the delegate receives meeting request “responses”, yet the manager can still receive meeting requests?

I’m currently researching whether or not the delegate setting can be configured for an executive who (a) wants to see meeting requests that come in but (b) he does NOT want to see responses for meetings that he or his executive assistant has set up. We only want the assistant to see the responses. There is an option in the Outlook Delegate window (seen below in Outlook 2010), that allows only the delegate to receive meeting responses, but notice that it says “Deliver meeting requests addressed to me and responses to meeting requests where I am the organizer to:”. If we set this option to My delegates only, then the executive won’t have the ability to respond to meeting requests addressed to him. Any thoughts or solutions?

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One thought on “Microsoft Outlook: Manage another person’s mail and calendar items

  1. Christa Vincent on said:

    Have also wondered how to overcome this limitation. Currently sending invites from Delegate’s calendar to manage responses but would prefer to have the invites go out from the Manager. Would love to have the answer…….

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